Organising an event ? here are some tips to make it perfect!!
By Kritika Arora
lighting at event
image source-digitalstudio
While designing an event it is important to keep the following tings in mind Lighting: Lighting can really enhance the experience, and set the right mood for the event. Even in a small meeting room, be sure to check what the options are for dimming lights if you are using a projector and screen. ·Sound (speakers, microphones): Whether you need a microphone or not depends on the size of the room, the number of attendees, and the speaker's preference. If you have more than 40-50 people in the room, it's best to have a microphone. If your speaker walks around the room during the presentation, consider a wireless/lavaliere microphone. If there are any videos in the presentation, order speakers. Always do a sound check before the presentation begins. · Projectors are one of the more pricy items on the AV rental list, so plan accordingly and consider purchasing your own if you tend to rent them often. Choosing a good projector will last you a long time, and can be used in a wide variety of settings, both large audiences and small. ·
digital event
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If you have a large room, or a large audience, consider two screens, one on either side of the presenter. If there is, check to see what the capacity is, and if everyone will be able to get on. purchasing internet connections so everyone can get online. then comes the Flip chart and/or whiteboard: Ask if you can bring your own, to save on costs. These are often much more expensive if they are rented, versus buying and bringing in your own. Don't forget the markers! Buy some fresh ones to be on the safe side. Podium Will the speaker be presenting from a podium? Do they need a microphone at the podium? Does the podium need a light? · Computers: Will the presenter bring their own, or do you need to provide one? · Audio or video players: Will music or videos need to be played separately from a computer? · Video recording: Is your presentation or event something that you'd like to keep on record? On-site technicians: The more complex your event, the more complex your AV. Consider having the AV company technicians on site to help with any technical issues that may come up, especially if you are bringing in any of your own equipment and don't have your own technicians.